SUPPLIER CODE OF CONDUCT
MHIRJ'S COMMITMENT TOWARDS A SUSTAINABLE SUPPLY CHAIN
MHIRJ believes that good ethics and a strong commitment to corporate responsibility and sustainable business practices are essential for managing the challenges and opportunities of a rapidly changing global environment.
In line with this commitment, the Mitsubishi Heavy Industries Group has been a signatory of the United Nations Global Compact (UNGC) since 2004 and MHIRJ is thus committed to actively promoting the 10 UNGC fundamental principles addressing human rights, labour, the environment and anti-corruption.
Our Suppliers Code of Conduct (the "Suppliers Code") integrates these principles. It is in this spirit that MHIRJ wishes to actively engage its supply chain by the adherence of all its suppliers to its Suppliers Code.
This Suppliers Code applies to MHIRJ's product and services suppliers, consultants, agents and representatives (each a "Supplier" and collectively the "Suppliers").
LEGAL COMPLIANCE
MHIRJ's Suppliers must comply with the mandatory provisions of this Suppliers Code and with all applicable laws and regulations in each jurisdiction where they operate and must use their best efforts to comply with the other principles set herein, when dealing with or acting on behalf of MHIRJ.
Furthermore, in an effort to promote corporate social responsibility, MHIRJ expects its Suppliers to apply the standards set in this Suppliers Code through their own supply chain.
OUR STANDARDS
LABOUR
Suppliers must comply, at a minimum, with all applicable local labour and employment laws and regulations in the countries where they operate. Furthermore, Suppliers must comply with the following principles:
NON-DISCRIMINATION IN EMPLOYMENT OPPORTUNITIES
MHIRJ supports diversity and employment equity. Suppliers must offer equal employment opportunities and fair compensation (e.g. minimum wage, maximum hours of work, days of rest) without any discrimination.
CHILD LABOUR
MHIRJ will not engage in nor support the use of child labour and will not tolerate the use of child labour by its Suppliers either. For the purpose of this Suppliers Code, child labour covers all type of work carried by employees under the age of 15 years old, excluding when such employment forms the basis of vocational training or takes form of educational program. However, for employment or work which by its nature or circumstances is not suitable for a person under the age of 18 years old, child labour shall mean employees under the age of 18 years old.
FORCED LABOUR / MODERN SLAVERY/ HUMAN TRAFFICKING
MHIRJ will not engage in the use of forced or enslaved labour or human trafficking, nor will it tolerate their use at any level in its supply chains. Suppliers must not demand any work or service from any person under the menace of any penalty. For example, Suppliers' employees must be free to leave work or terminate their employment with reasonable notice, and they are not required to surrender any government issued identification, passports or work permits as a condition of employment.
FREEDOM OF ASSOCIATION
Suppliers must acknowledge and respect the principle of freedom of association and the right to collective bargaining of their employees.
RESPECT AND DIGNITY
Suppliers must treat all of their employees (regardless of their employment status) fairly, ethically, respectfully and with dignity. Suppliers must protect their employees from harassment, bullying and victimization in the workplace, including all forms of sexual, physical and psychological abuse, as well as from any form of retaliation.
HEALTH & SAFETY
MHIRJ expects employee's occupational health and safety to be a priority throughout all aspects of its Suppliers' activities. At a minimum, Suppliers must comply with all applicable health and safety laws, regulations and standards.
Furthermore, Suppliers must a) take appropriate action, such as implementing and enforcing policies, standards, procedures, contingency measures and management systems, in order to prevent occupational illnesses and workrelated accidents, and to provide a safe and healthy workplace for its employees, and b) provide MHIRJ with the necessary documentation and data to help ensure the safe and healthy use by MHIRJ and its stakeholders of Supplier's products.
MHIRJ encourages its Suppliers to: communicate to its management, employees and contractors its commitment to improving health and safety, and to provide training on such commitment; apply for and maintain OHSAS 18001 or equivalent certification (where applicable); and systematically evaluate its health and safety performance through appropriate audits and report progress.
DRUGS AND ALCOHOL
Suppliers must ensure that each of their employees working on MHIRJ mandates and/or at MHIRJ's facilities comply with all applicable local laws and regulations pertaining to the use of drugs and alcohol.
ENVIRONMENT
MHIRJ conducts its business in a sustainable way and in compliance with applicable environmental laws and regulations. Suppliers are expected to operate in a sustainable manner with environmental protection at the core of all activities.
As a minimum, Suppliers must (a) comply with all applicable environmental laws, regulations, in each case, applicable to a Supplier's products or operations, and (b) provide data necessary for MHIRJ and its customers to meet their compliance obligations. Suppliers must, in any event, strive to reduce the impact of their activities and products on the environment and work towards a "total life-cycle" view in product design.
SUPPLIERS MUST:
adopt any appropriate policy, standard, procedure, contingency measure and management system in order to ensure that its operations are managed in a sustainable way; and
take necessary measures to prevent pollution, to conserve natural resources required for its operations, and to implement relevant emergency response plans and procedures.
MHIRJ RECOMMENDS SUPPLIERS TO:
communicate with their management, employees and contractors their commitment to improving environment, and to provide training on such commitment;
apply for and maintain ISO 14001 or equivalent certification (as applicable); and
systematically evaluate their environmental performance through appropriate audits and report progress.
ANTI-CORRUPTION
Suppliers must comply with all applicable anti-corruption laws and regulations, notably provisions prohibiting corruption, bribery and other unethical business practices. Furthermore, Suppliers must never make or approve an illegal payment to anyone under any circumstances, including, without being limited to, MHIRJ employees.
FRAUD
Suppliers must act with integrity in all their dealings and must not engage in any type of fraudulent activities.
CONFLICTS OF INTEREST
Suppliers must disclose to MHIRJ's Ethics and Compliance Office any perceived, potential or actual conflict of interest as soon as they have been made aware. Any activity that has been approved, despite the actual or apparent conflict, must be documented.
FAIR COMPETITION AND ANTI-TRUST LAWS
Suppliers must act in accordance with national and international competition laws and not participate in price fixing, market or customer allocation, market sharing or bid rigging with competitors.
INTELLECTUAL PROPERTY RIGHTS
respect the intellectual property rights of others;
not share or disclose proprietary information belonging to MHIRJ without its express prior written consent.
DATA PRIVACY
Suppliers must abide by all applicable data privacy laws and regulations when handling any personal information concerning MHIRJ's employees and its clients;
Suppliers must immediately report unauthorized use, disclosure, or loss of MHIRJ personal information to the Ethics & Compliance Office or to MHIRJ's Data Privacy Officers.
GOVERNANCE
COMPLIANCE WITH THE SUPPLIER CODE
MHIRJ may verify its Suppliers' compliance with this Supplier Code. Such verification can be conducted by way of a Supplier's self-evaluation or an audit by MHIRJ (or an external resource designated by MHIRJ) who may visit a Supplier's facilities with appropriate prior notice (when practicable in the circumstances).
MHIRJ encourages its Suppliers to implement policies, procedures, tools and indicators necessary to ensure compliance with the principles listed above. Furthermore, Suppliers are expected to manage, monitor and develop their own supply chains in such a manner to ensure MHIRJ's requirements under this Supplier Code are met.
SELECTION CRITERION
Compliance with this Supplier Code is an important criteria that is taken into consideration in MHIRJ's Supplier selection process.
CORRECTIVE MEASURES
Whenever a situation of non-compliance is identified, MHIRJ may work with its Suppliers to develop and implement a corrective plan to improve and remedy the situation.
REPORTING A CONCERN OR ISSUE
For any questions, concerns, or if any ethical or compliance issues arise, Suppliers have the responsibility to bring them forward by contacting MHIRJ's Ethics and Compliance Office (or as per the notification provision found in the applicable supply contract with MHIRJ):
BY MAIL
MHIRJ Ethics and Compliance Office
3655, Ave. Grandes-Tourelles, Suite 110
Boisbriand, Quebec J7H 0E2
Canada
BY PHONE
+1-450-231-6858
BY EMAIL
MHIRJ'S REPORTING SYSTEM
You can file a report confidentially and anonymously through MHIRJ's online reporting system, which is available 24 hours a day, 7 days a week, 365 days a year, via a secure website.
www.clearviewconnects.com
BY PHONE
1-866-781-7984 or 1-514-819-0587
BY MAIL
ClearView Connects
P.B. 11017
Toronto (ON) M1E 1N0
Canada